Every session, thousands of students start hunting for admission which make the queue larger than expectation for collecting admission / application
forms and then again for submitting the admission / application forms. The situation in managing application and shortlisting candidates become worse
for the institution; this takes to annoyed parents, students and managing the whole process becomes tough for the organisations.
Problems with the Current Admission Process :
- Print Forms :
- The institute expenditure on printing of admission forms, and in absence of any reliable forecasting system on how much application it is going to receive it
may overspend by printing excessive application forms or may fall in crisis if there is excess demand of application forms.
- Once application printed, changes to the application form are not only difficult but also leads to additional cost on organisation
- Entertaining Queries & Distribution of Forms :
- Wastage of institute's resources as on distribution of application forms and same information has to be conveyed to candidates / guardians individually.
- Candidates / Guardians have to queue up numerous times i.e. to collect form, to submit form, to view merit list, etc.
- Forms Collection :
- Distribution and collection of applications through courier services kills time and also not error free.
- Chances of form misplacement are very high, because of huge number of applications.
- Collection of application forms which is very huge, needs more resources has to be deployed.
- Shortlisting of Candidates :
- It is difficult to filter the not eligible candidates from applying.
- It is a tedious and time consuming process to list out data of each candidate, manually check them against documents submitted, resulting in delay and wastage of valuable resources.
- Multiple merit lists often leads to duplication of work for the institution, even candidates / guardians have to visit again and again to check the latest merit list.
In action of adding above, the admission process is ambiguous, which results in extensive problems. In order to rectify these problems, make the best or most effective use of the
current admission process and make it more transparent. CareerHone has come up with an "Online Admission System".
Developing the Online Admission System was not an easy task to do as we were facing the following difficulties :
Difficulties in Optimization of Admission Process :
- Minimize :
- Cost of Entire Process
- Total Time Required
- Human Involvement
- Data Redundancy
- Paperwork
- Maximize :
- Availability
- Transparency
- Accuracy
- Reliability
- Productivity
- Design a Dynamic Process
- User Interactive / Friendly
- Real Time Report Availability
The Online Admission System is a web based application developed using ASP.Net, PHP and MS SQL, MySQL Server.
CareerHone as a company facilitate online admission process for Under Graduate Courses, Post Graduate Courses, Management Courses, Mass Communication courses
and B.Ed. Courses for some of the prestigious colleges. We are already in talks with colleges / universities.
Advantages of Online Admission System :
- Minimize the time of handling processes - due to no time barrier, admission process becomes smoother. Institutes can publish their application form online and merit list can be published in more convenient way in comparison to be done manually.
- Maximizes Availability - allows candidates to fill application according to their convenient place and time.
- Even Admit card can be downloaded from the institute’s website, which reduces time and resources.
- Institutes no longer require printing & storing forms.
- Institutes no longer require collecting forms from all the candidates and filing them.
- Minimizes Data Redundancy - checks can be provided so that only eligible candidates can apply. Moreover the candidate data is to be entered only once.
- There is no need of deputing personnel for addressing to candidates / guardian's query.
- There is no need of deputing personnel to distribute and collect forms.
- There is no need of deputing personnel to file the collected forms.
- As a result the manpower can be utilized in other activities.
- There are minimal chances of error than traditional manual way in processing.
- The entire process is very dynamic - any changes can be reflected in real time & will immediately reach the candidates.
- The process is simple & user friendly.
- Institutes can monitor the ongoing process.
- Have day to day summary of progress of the admission.
- Great Flexibility - Various types of reports can be generated in quick time with minor changes in the design.